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Below you will find necessary information on preparation for your oral/poster presentation.
🎤ORAL PRESENTATION
Length of Presentations:
Plenary lecture: 40 minutes + 5 minutes for Q&A
Keynote lecture: 25 minutes + 5 minutes for Q&A
Oral presentation: 15 minutes + 5 minutes for Q&A
Important Presentation Guidelines
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All projection systems will utilize a 16:9 aspect ratio display.
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Presentation slides must be submitted in either PowerPoint (.ppt/.pptx) or PDF format.
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Oral presenters are required to submit their presentation files at least half a day prior to their scheduled presentation time to allow for verification and transfer to the appropriate conference room.
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Personal laptops will not be permitted under any circumstances. All presentations must run on the designated conference equipment.
Preparation of Presentation Materials
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Conference presentations will be displayed using laptop PCs running Windows 11. Presenters will not be permitted to use personal computers under any circumstances.
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All projection systems will support a 16:9 aspect ratio display.
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Presentation slides must be submitted in either PowerPoint (.ppt/.pptx) or PDF format.
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To ensure proper font display across devices, please embed all fonts used in your presentation slides:
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For PDF files, embed all fonts during the PostScript or PDF creation process.
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For PowerPoint files, only TrueType and OpenType fonts can be embedded.
Presentation Delivery and Upload
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Presenters must upload their presentation files here or submit directly to the Conference IT Center, located at the registration desk at least one day before the presentation date.
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Files should be submitted as early as possible, and no later than half a day before the scheduled presentation time. This allows organizers to verify the content and transfer it to the appropriate conference room.
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To avoid confusion during setup, please name your file using the following format: DDMMM_AuthorFirstName — for example: 22Jun_Pinit
Preparing Your Media for Onsite Presentation
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Save your files to a USB storage device, CD-ROM. If using a CD, make sure to finalize or close the session. Unfinalized CDs may not be accessible on other computers.
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Include all external files (e.g., video or audio clips) in the same folder as your presentation to avoid missing content during playback.
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When transferring your presentation, copy the entire folder to your USB or CD to maintain file structure and links.
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Create a backup copy of your presentation and pack it in a separate piece of luggage to safeguard against loss or damage.
Using Images in Your Presentation
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Use JPG files for inserted images. This format is widely supported and helps keep file sizes manageable.
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Images inserted into PowerPoint are automatically embedded in the presentation file. Ensure all visuals are properly placed before saving.
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Avoid using images with a resolution higher than 75 dpi, as they unnecessarily increase the file size without improving display quality.
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If your presentation includes music or audio, please notify the organizers well in advance so appropriate arrangements can be made.
Using Videos/Movies in Your Presentation
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It is essential to check all video files in advance to confirm they play correctly within your presentation.
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Use lower-resolution videos when possible. These are typically effective and help reduce upload and playback issues.
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We support a wide range of PC video formats, but videos must meet the following conditions:
- Please compress your videos using modern codecs such as MPEG-4. Uncompressed files are large, slow to upload, and do not offer better quality.
- We accept videos in MPG, WMV, or AVI formats using the following codecs: MPEG-4 (DivX, Xvid) and WMV
- Unsupported Formats: Apple QuickTime formats such as MOV, QT, MP4, or DV are not supported in Windows PowerPoint.
🧾POSTER PRESENTATION
Poster Size & Layout
- Posters should be in portrait orientation, with a maximum size of 85 cm (width) × 120 cm (height).
- The optimal size is A0 (841 mm × 1189 mm).
- To ensure readability, all text should be at least 1 cm high.
Poster Organization
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Posters will be numbered, listed, and grouped according to presentation topics.
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Authors are expected to be present at their posters during the scheduled session to discuss their work with attendees.
Poster Sessions
Mounting Instructions
- Please do not mount posters larger than the allowed area.
- The poster area will be open for setup starting Monday, 22 June at 08:00.
- Be sure to note your abstract number and assigned poster board before hanging your poster.
- Assistants will be available onsite to provide materials and help locate your poster board.
Poster Removal
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